Privacy Policy of the Ebène Media Association

The association's RNA NUMBER is W181000257, permanent link https://www.journal-officiel.gouv.fr/pages/associations-detail-annonce/?q.id=id:202400190422

To learn more about our commitment to protecting your privacy, please contact us at:

Postal mail: Association Médias Ebène, 6 rue Albert Camus, BP 1, 25301 Pontarlier

We respect your privacy

Médias Ebène is committed to respecting your privacy and taking appropriate measures to protect your personal data. Médias Ebène's values of integrity guide how we manage your personal information as a responsible data manager, ensuring that it is protected and used appropriately. Our privacy policy takes into account several legal instruments, including:

• • The European General Data Protection Regulation,
• • The French Data Protection Act.

These laws apply regardless of whether the data is stored on electronic media, paper, or any other medium. To comply with these laws, personal data must be collected and used fairly and securely, and only for legitimate purposes.

What personal data do we collect?
Where do we obtain this information?

Médias Ebène will only collect personal data that we need and are legally entitled to hold. Personal data is information that can be used to identify or contact you. This data includes names, email and postal addresses, telephone numbers, and mobile phone numbers.

We collect information in several ways
Information you provide directly to us:
Médias Ebène collects personal data in connection with specific activities, for example, when:

• You are making a donation to Médias Ebène,
• You subscribe to receive our communications by email or mail,
• You register for an event, 
• You are applying for a job, 
• You are employed by or volunteer for Médias Ebène.

Information from third parties
We may receive your information if a friend or family member wishes to enter you in a contest or make a donation on your behalf.

Cookies

We do not use cookies on the Médias Ebène website. If we were to use them in the future, you would be informed in advance and would have the option to disable these cookies.

Information from third parties

We may receive information about you from third parties if you choose to interact with us via Facebook, Instagram, Twitter, or other similar social media platforms. We may also receive your information if a friend or family member wishes to enter you into a contest or make a donation on your behalf.

How do we use your personal data?

We may use your personal data for various purposes:

• To process and express our gratitude for the donations we receive from you,
• To send you updates on our activities and communications regarding fundraising,
• To record the contacts we have with you,
• To invite you to participate in surveys or give us your opinion,
• To ensure that potentially vulnerable individuals are treated appropriately, particularly with regard to donations,
• To establish a volunteer or employment relationship with you.

Instructions in the event of a security breach detected by the Publisher

User information in the event of a security breach:
We undertake to implement all appropriate technical and organizational measures to ensure a level of security appropriate to the risks of accidental, unauthorized, or illegal access, disclosure, alteration, loss, or destruction of your personal data. In the event that we become aware of illegal access to your personal data stored on our servers or those of our service providers, or unauthorized access resulting in the occurrence of the risks identified above, we undertake to:

• Notify you of the incident as soon as possible,
• Investigate the causes of the incident and inform you of them,
• Take reasonable measures to mitigate the negative effects and damage that may result from the incident.

Limitation of liability
Under no circumstances shall the commitments set out in the above point relating to notification in the event of a security breach be construed as any acknowledgment of fault or liability for the occurrence of the incident in question.

How long do we keep your personal data?

We retain your information for as long as necessary or legally required. We will not retain your credit card or bank account information unless you have given us permission to do so. If you request that we no longer contact you, we will retain certain basic information about you on our suppression list to avoid sending you unwanted materials in the future. This information will be kept to a minimum, retaining only what is necessary. Whenever information is no longer required, we will ensure that it is securely deleted.

What is our legal basis for collecting and using personal data?

Our website is freely accessible: You do not need to register or log in to view the website. You can do so without providing any personal data (surname, first name, address, etc.). We do not record any personal data for the simple viewing of the website. Organizations must have a legal basis for collecting and using personal data in accordance with data protection law. Current legislation allows for six legal bases to justify the processing of personal data (in addition to the legal bases for the processing of sensitive personal data). The three most relevant legal bases in the case of Médias Ebène are as follows:

• A person has given their consent (to receive direct marketing messages by email, for example),
• The processing of personal data is necessary for the performance of the contract or in the context of a legal obligation (to process a direct debit or standing order form, for example).
• Our legitimate interests (please read below for more information).

Personal data may be collected and used lawfully if it is justified in the legitimate interests of the company and if your fundamental rights and freedoms do not override the legitimate interests of the company. Our legitimate interests include:

• Compliance with government regulations (particularly with regard to financial reporting and other regulatory compliance purposes),
• Administration and operational management (including responding to inquiries, providing information and services, managing events, managing volunteer, employment, and recruitment requirements),
• Fundraising (including managing campaigns and donations, sending direct marketing materials and thank-you letters by mail).

What are your rights?

In addition to the right to request access to your personal data, you also have the right to request the rectification and erasure of your personal data, as well as the right to data portability. Furthermore, you may object to this processing at any time.

Right of withdrawal

In accordance with the General Data Protection Regulation (GDPR), we would like to inform you of your rights regarding the personal data we hold and use to send you postal mail.

You have the right to:

1. Find out what information we have about you.
2. Request correction of this information if it is inaccurate.
3. Request the deletion of your information from our database.
4. Request to no longer receive postal mail from us.

We assure you that your data will be treated with the utmost confidentiality and stored securely. If you wish to exercise any of these rights, please contact us by mail at the following address: Association Médias Ébène BP 1 25300 Pontarlier Cédex, France, or write to us by email.

Your requests will be processed within 5 business days.